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20 cannabis tech terms to know

Every industry has its own jargon and terminology that can be confusing to learn. When your business spans more than one industry, the more there is to know. To help simplify some phrases often used in cannabis and technology, I’m breaking down the meanings of each with some context as to how they apply in the real world.

  1. Seed-to-Sale (STS)

Originally coined by MJ Freeway in 2021 and now widely used in the industry, the term Seed-to-sale refers to software that goes beyond simply capturing compliance data and is designed to provide complete 360 visibility into each point in the supply chain, giving operators insights into their business across all their verticals and locations.

By using this data, operators can make fully informed decisions to improve efficiencies and maximize their outcomes. Every software system that provides this service is participating in “seed to sale” technology, whether they are servicing a one location boutique or an enterprise level multi-state operator.

The top seed-to-sale software vendors integrate directly with state track-and-trace solutions so operators can enter their data into a single system, eliminating the need for double entry.

  1. Track-and-Trace

Cannabis operators often rely on several software systems to keep their operations compliant and efficient. There are two main systems that cannabis operators use: seed-to-sale and track-and-trace.

Although these terms are oftentimes used interchangeably, there is an important difference. Cannabis operators are often required by states or municipalities to enter their compliance data into their specific state regulatory system, also known as track-and-trace.

Track-and-trace platforms provide regulators with an overview of aggregated, compliance-only data from all licensed cannabis business owners in their region to ensure compliance with regulatory mandates.

  1. ERP (Enterprise Resource Planning) 

Business management and optimization software assisting companies in their financial, operational, sales, reporting, and supply chain processes and activities.

As the cannabis industry experiences continued growth and the possibility of US federal reform increases, cannabis operators are seeking to grow their operations and expand into new markets.

To reach those growth goals while meeting multistate compliance, cannabis operators require a comprehensive ERP system that can scale with them.

For example, many large mainstream companies rely on ERP software such as SAP, Oracle, and Microsoft to ensure they are overseeing and automating business activities across their supply chain.

  1. Tax and Financial Software

Both publicly traded and privately held companies have financial and tax reporting requirements and rely on software platforms to satisfy these requirements.

However, these are not a one-size-fits-all type of software – the kind a business needs will depend significantly on its revenue and size.

When looking for tax and financial software, companies often seek platforms that offer a range of levels to support their company in each stage of their evolution, from startup to enterprise level.

As cannabis operators scale and manage their finances and operations across multiple markets, they quickly realize the spreadsheet solutions which enabled them to reach their first million in revenue don’t scale when the business becomes 100x the size, making the need for ranging financial software offerings crucial.

  1. POS (Point of Sale) 

A digital platform that serves as a cash register for processing transactions while also tracking inventory, reporting sales and tax information, and automating the in-store experience.

Some POS systems allow for mobile use in a kiosk mode or setting, where budtenders can walk freely with the devices and/or consumers can take the device and shop themselves.

For a mainstream example, think of popular platforms Toast or Square.

  1. Compliance Software / Regulatory Software

Both of these terms are often used to describe the same types of platforms – platforms that assist cannabis businesses in ensuring and reporting on their compliance with laws throughout the cannabis supply chain.

Compliance is table stakes in the cannabis industry as failure to adhere to the rules  – which vary widely in each jurisdiction – could lead to heavy fines or business-ending repercussions.

It’s crucial to ensure your compliance software integrates (more on this word later) with your other key platforms to ensure constant compliance across the supply chain.

  1. Regulator / Regulatory Body

Government agencies responsible for regulating cannabis in their states, cities, and jurisdictions.

Cannabis regulatory bodies may mandate a specific compliance regulation software for all operators in their jurisdictions to ensure they can oversee the market.

For example, the Commonwealth of Pennsylvania’s Department of Health (DoH) is its cannabis regulatory body.

  1. Payment Processors

Despite cannabis being medically legal in 37 states and for adult use in 18, it is still federally illegal in the U.S.

The lack of legalization has stopped traditional financial institutions from working with cannabis businesses as they could be hit with penalties.

This lack of traditional baking access has led the cannabis industry to run predominantly on cash, creating many security, compliance, and reporting issues.

Technology solutions – payment processors – have popped up to allow for digital payments to alleviate the cash issue.

Although compliant ACH and PIN Debit solutions exist, various solutions have been marketed and sold to operators as compliant but are actually not, such as cashless ATMs.

  1. Data, Analytics, Business Intelligence 

Data is factual information used to make decisions, drive discussions, and analyze trends. That information is often called analytics or business intelligence.

By crystallizing connections between data points and providing valuable input on processes, business intelligence can support your business in several areas, including strategizing, optimizing, identifying problems, planning, and reporting.

With so many new cannabis markets opening over the next few years, cannabis businesses need these actionable insights and in-depth information about their supply chain.

For example, many alcohol businesses rely on analytics software and business intelligence to identify opportunities to improve alcohol sales, distribution, and profitability.

  1. Workforce Training Software

Every industry has its unique nuances that employees need to understand.

In a highly regulated industry like cannabis, workforce training is necessary to ensure employees adhere to all regulatory standards.

Workforce training software should train staff on the entire supply chain, as that knowledge creates a ripple effect down to the consumer.

An educated budtender speaks confidently about cannabis and, in turn, educates the consumer.

Say you have started a brand-new job at a sandwich shop. Before you are ready to start making sandwiches, you must understand the sanitary procedures, recipes, and processes.

An educational platform would help you to do so!

To Read The Rest Of This Article By Staff on Cannabis & Tech Today

Published: June 14, 2022

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